REQUEST FOR PROPOSAL

The Potter County Housing Authority is requesting proposals for lawn care at our housing projects/locations for a TWO (2) YEAR TERM.  The responsible Bidder will perform lawn mowing, trimming of sidewalk and building edges, as well as grass and loose tree branch cleanup.  The Bidder will perform the requested work with their equipment. All Bidders’ will supply a current certificate of insurance of at least $1,000,000 liability coverage and have current vehicle insurance.  Workmen’s compensation coverage must be carried on all employees, and a completed IRS tax form W-9 must be included with the bid submission.  Terms of the lawn care service is as follows:

Term of contract:             Year #1-April 18 to October 20, 2023. Year #2-April 19 to October 21, 2024.

Mowing Frequency:        One (1) time a week if grass is 3” or over before mowing.   Mowing and trimming will be completed up to two (2) times a week if needed during the period of April 18 to May 12, 2023 and April 19 to May 13, 2024. Contact Mark Tubbs for pre-approval. Second year schedule will be set weather permitting.

Lawn Clippings:                 Leave on lawn if not visible within one (1) day of mowing at each location.  Rake and remove heavy grass and debris from lawns to designated location on site. Redwood Village requires removal of excess grass and debris from site by Bidder. Contact the Maintenance Dept. for the location.

Sidewalks:                           Sweep and remove all grass and debris from all sidewalks and parking lots.

Trimming:                            Use a Weed-Eater to trim sidewalks, building’s edge and around trees & bushes.

Bid pricing terms:             Bid price should be on per mow basis per project/location.        

Project location:               Project Name                                                    Address

                                                Freeman House /Garden                               79 Maple View Lane, Coudersport

                                                Redwood Village                                              9 Penn Avenue, Galeton

                                                Honeoye Haven                                                315 N. Union St., Shinglehouse

                                                Ulysses Family Townhouses                        625 Academy Street, Ulysses

                                                ASCS Office                                                         109 Market St., Coudersport

                                                PCHA Coudersport Lot #1                             Damascus/Market Sts., Coudersport

                                                MV Coudersport Lot#1                                  407 S. West St., Coudersport

                                                MV Galeton Lot#1 & Lot#2                           169/171 Germania St., Galeton

Please feel free to contact this agency at (814) 274-7031 extension 110 or Mark Tubbs at (315) 717-8873 to request a site visit of a project or projects before submission of your proposal. The safety of our Residents is critical while mowing at each location.  Please feel free to contact Richard Duzick at (814) 274-7031 ext. 110 with any questions pertaining to the proposal request and/or to receive a bid packet for your review and completion.  Please return your bid proposals to the Potter County Housing Authority at 109 Market St., Coudersport, PA by April 13, 2023 at 2:00 P.M.  Please mark the envelope “lawn care” or fax or email your bid proposal to (814) 274-0738 or pcha1@zitomedia.net by the same deadline.  The Authority reserves the right to accept or reject any or all bids, and to waive any informalities in the bid process. The Authority reserves the right to terminate this contract due to financial funding changes.  The PCHA looks forward to receiving bids from Section 3, Minority or Female-Owned Businesses.